LuitBiz DMS Features & Benefits

What does LuitBiz DMS offer & what are the benefits?

  • * Web Based & Anytime Anywhere Access: Users can simply use a standard web browser to access LuitBiz DMS from anywhere, anytime using any device without downloading any mobile apps or desktop clients
  • * Easy-to-use Interface: Intuitive graphical user interface coupled with audio guides in each screen and comprehensive user guides ensure users get started within minutes after signup
  • * Scalable: Fast and scalable no matter how many documents you have
  • * Hierarchical File Structure: Files are organized in a traditional folder tree
  • * Versatility: File format independent i.e., any type of file can be uploaded to the system except .exe files
  • * Complete Role Based User Management: In LuitBiz DMS users are organized and managed based on their roles defined at the folder level. So only the users with the correct privileges have access to the documents. In LuitBiz DMS, users are arranged into different user groups with each group having a leader with special privileges. The leader decides the access privileges of the group users to different folders and ensures that the right documents are with the right hands at the right time.
  • * Secured Hosting in Cloud Servers: LuitBiz DMS is hosted in secured servers that are SAS 70 Level II compliant. Your documents are extremely secured on our servers.
  • * Manage Document Metadata: Usually a document has additional parameters which allow you to understand its purpose. In LuitBiz DMS, users can set these metadata for all documents and use them for sorting and searching. These metadata include document keywords and description, expiry date, etc.
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  • * Manage Document Versions: Eliminate lost edits and wasted efforts with the built-in version control system of LuitBiz DMS. Documents are checked out for modification so only one user has edit access at a time. Users can view revision history of documents to which they have access; see who changed the document and when; view previous versions of the documents and roll back to a previous version when necessary. This makes team effort look effortless without version chaos. The built-in version control mechanism of LuitBiz DMS help users to manage complete historical records of all the versions of the documents. This results in ready availability of all the versions of the document in one place. Additionally, complete audit trail of all the versions help in keeping track of the entire document life cycle.
  • * Access Documents Remotely: Your offices might be spread across diverse geographical locations and you might have employees from these diverse locations working on the same document. These remote workers and offices will have the same access to your business documents as if they were in the same office based on their access privilege. Share documents with colleagues and partners, and stay in control of access rights. Save time and money on shipping documents to different office locations and increase your company's efficiency with LuitBiz DMS.
  • * Accelerate Document Approval Processes With Workflows: Your business documents are central to your business processes. That means that you need to control the lifecycle of the document right from creation through approval. LuitBiz DMS makes it easy to stay in control of all your documents. You can easily create, customize, and standardize workflow templates that are unique to your organization. Additionally, LuitBiz DMS allows direct approval of documents by group members. This means that if a document needs to be approved by one person only, it can be done easily. The person gets email alerts about the approval and can approve the document immediately.
  • * Work Smarter With Document Tagging: Organize Documents Based on How You Do Business: LuitBiz DMS makes it easy to organize documents in your repository. It allows you to create your own searchable tagging templates that can be tailored to suit your business model. These tags can be quickly applied to new and existing documents.
  • * Retrieve Documents Easily: LuitBiz DMS users can quickly search all documents based on different search criteria. LuitBiz DMS supports full text search, Boolean search, indexed document search, favourite document search and document knowledge base search. Additionally, documents can also be searched for based on their creation dates and expiry dates. Users can find all documents related to any search term and eliminate the hassles of searching for a document on someone's desk or looking in multiple file cabinets.
  • * View Complete Audit Trail: LuitBiz DMS displays complete audit trail of the document and its different versions including who viewed, modified and performed other operations (rollback, lock, hide, etc.) on a document
  • * Document Usage Reports: LuitBiz DMS generates detailed reports on the usage of the documents stored in the system by user, group and document types
  • * Build Your Company's Knowledge Base: When a document is being made, a lot of research is done and a lot of information and knowledge is gathered by your employees. However, all this information does not go into the body of the document. LuitBiz DMS allows you to save all this knowledge in a searchable database and use it later when required.
  • * Minimize capital expenditure with the Cloud: LuitBiz DMS allows companies to reduce capital expenditures with business-class document management delivered as software-as-a-service. You do not need to make a huge upfront investment or worry about hardware purchase and maintenance to streamline your document filing processes. LuitBiz DMS allows you to manage your documents easily at an affordable cost over the cloud without hardware upgrades or maintenance burdens.
  • * Assured service availability: By using LuitBiz DMS, you can rely on an enterprise service level agreement for uptime and availability. The rich knowledge base and help guides of LuitBiz DMS coupled with efficient support professionals ensure fast issue resolution.
Implementation of LuitBiz DMS can help a businesses increase its:
  • 1. Visibility: into the status of an entire document lifecycle that includes document users, their document related collaboration and supported comments
  • 2. Control: on business documents and start, modify or suspend document related activities
  • 3. Accountability: of employees for timely execution of projects by tracking and auditing individual's quality of work on business critical documents
  • 4. Productivity: by proactively serving up the combined knowledge and assets of the entire organization

The benefits of LuitBiz DMS are:

  • * Productivity Gains :Significant productivity gains among employees as a result of improved document availability, flow and reusability
  • * Business Knowledge Repository: Visibility to ideas as they are proposed, plans as they are formulated and problems as they are solved that are attached to documents and can be used for future reference
  • * Cost Reduction: Cost savings through structural changes in the way documents are organized, communicated and stored over the cloud
  • * Profit Maximization: Maximize profits through effective management of critical business documents that shortens business cycles and brings in faster cash conversion
  • * Strengthening Business Relationship: Providing customized information for business requirements and facilitating communication enhances customer service and strengthens business relationships
  • * Quality Assurance: Managing automated digital information in real time dramatically reduces errors
  • * Competitive Advantage: Companies become agile, flexible and have control over the entire communication process and gain a definite edge over their competition
  • * Rapid ROI: LuitBiz DMS enables companies to have centralized and secured repository of business critical documents that can be easily searched and recovered. This feature coupled with the product's very competitive price easily pays for itself within months of implementation of the product.
  • * Enhanced business bottom line: by reducing costs on physical storage and searching of files
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LuitBiz DMS provides you the Right Document at the Right time to make the Right decision

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