Any School, University or Adult education centre has always had to deal with an abundance of paperwork. In recent years this has been made worse by new legislation that stipulates that all student records have to be kept for a minimum of 5 years. A Document Management system like Luitbiz DMS makes this a whole lot easier. Information regarding a student including enrolment forms, annual reports, disciplinary issues, parental authorities, medical issues, course choices etc can all be stored in one central place in LuitBiz DMS allowing access only to those permitted. Other documents and correspondence both incoming and outgoing related to other areas of school life like Exam Papers, Field Trip documents, Careers information, UCAS Paperwork etc. can also be stored in Luitbiz DMS making it a central document repository for all the documents pertaining to a school or educational institution.
If all the requisite documents of a school or educational institution are easily accessible they will be able to:
We have spent time working with several business sectors and have many proven cabinet structures that will serve as a good starting point for a newcomer to the electronic document management arena. Many of our existing customers already work with Luitbiz DMS.
We are living in a world of rapid change driven by globalisation, the knowledge-based economy coupled by ever-fast development of information, communication and technology (ICT). This change, however, not only poses some challenges, but also offers opportunities for both private and public sectors alike.
Governments have been focussing increasingly on achieving a better performing public sector and less costly, more tailored or better focussed and higher quality services to citizens. This has not only involved adapting, or adopting, private sector methods and techniques but also direct participation by the private sector in providing public services, even so-called and traditionally regarded core services such as policy advice and determination of entitlements. Such changes are often described as the 'privatisation' or 'commercialisation' of the public sector. One of the most significant emerging challenges to the public sector and, indeed, to the private sector, is to determine meaningful and transparent contract conditions and an effective means for managing, for example purchaser/provider or other outsourcing arrangements. However, at the very least there has to be clear definitions of the boundaries of a contract to minimise disputes as to what is, or is not, covered including basic deliverables such as service levels and response times. Accountability as well as performance requirements should also be spelt out as clearly as possible.
In order to gain competitive advantage for their survival and competence against discontinuous environmental change, most of the large companies in the private sector have been actively taking initiatives to adopt new management tool, techniques and philosophies. Governments always follow suit. History shows that most of the management philosophies were first practiced in the large company. Once they gained foot in the field, and then become adopted in the other sectors. Examples include; enterprise resource planning (ERM), business process re-engineering (BPR), and total quality management (TQM). Now comes the turn of Document management System (DMS). However, decade of practicing in the private companies attests that DMS is not just another management fad as some critics claimed. It has passed the fad stage and is here to stay. Therefore it is opportune time for DMS to devolve into the public sector.
A major component of successful DMS practice is raising its awareness not only to managers at all levels, but also to frontline personnel. The concept of DMS need to be better understood and benefits much talked about by everyone in the organisation in order for the organisation to be conducive to the DMS practices.
At the organisational level, an easy to use DMS like LuitBiz DMS provides the following major benefits for a public sector company:
Let's get you started with a free trial of LuitBiz. The best way to see which of our modules is best for you is to try it out for yourself for free. Experience the hassle-free advantages waiting for you or get in touch with our support staff to learn how LuitBiz can bring these benefits and cost savings to your organization.